Category: Business


The Advantages of a Virtual Phone System to a Business

Proper communication is the key to success in any modern business. Indeed, a business that communicates fervently with its business partners is likely to succeed in its operations. In a bid to enhance communication with stakeholders, entrepreneurs look for communication support mechanisms like virtual phone systems that keep the business reachable all the time. Here, I will outline a few benefits of a virtual phone plan for small businesses and startup.

It makes communication easy

electronic deviceVirtual phone systems enable entrepreneurs to communicate properly with their customers and suppliers. With a proper virtual phone plan, you can communicate with your business partners anytime anywhere.

You can easily forward call to your cell phone so that you don’t miss any business call. You can also forward phone calls to whichever home or office you like. This way, your work line is accessible around the clock for the whole year.

It makes scheduling of tasks easy

When you have a virtual phone system in place, you can hire a virtual assistant who will help you schedule tasks and appointments easily. Calls are recorded and the necessary follow-up activities directed to the relevant persons. This way, no customer or supplier needs are unmet. The business also beats its deadlines.

It helps you develop a loyal clientele

If you run an online business or you have a website for your offline business, you realize that many customers and suppliers still want to call you and make inquiries over the phone. You have to figure out a way of responding to these queries if you want to keep your business partners interested in doing business with you.

If you have a virtual phone system, these customers and suppliers will develop the feeling that you are always available whenever they need you and they will want to do more business with you.

Virtual phone systems also support other business systems

With a virtual phone system, you get more detailed call logs that you would expect to get from your conventional mobile phone. You also get inbound faxing, email transcriptions, dedicated apps, and other features.

Some business owners prefer sticking to their traditional mobile phones and missing out on these awesome features. If you want to establish a personal touch with your business partners, get yourself a virtual phone system.

Allows the entrepreneur to concentrate on the core areas of the business

application on phoneOnce you assign the official communication work to a trusted virtual assistant, you can now concentrate on the things that will make your business thrive. As a matter of good business governance, all tasks in a business should be delegated to the most qualified personnel. Division of labor and specialization leads to increased efficiency in the business operations.

All said and done, entrepreneurs always need business support systems that make their work easy. A virtual phone system is a good example. There are several providers of virtual phone systems, and you just need to consider your needs and pick your best package.

Always read a review of the system before you make your final decision. For instance, if you are interested in the Grasshopper virtual phone system, look for a grasshopper phone review preferably by a real user before you buy it. This way, you will know exactly what to expect from the system.…

computer servers

How to Choose the Right Server for Your Business

The availability of your website, its page speed, and the reliability of all its functionalities affect the efficacy of your exposure online as an individual, institution, or business. Thus, finding the right place to host the internet site is important. The usability of the services you offer online will come down to the dependability of the server services that you procure. Any bad choice will have catastrophic consequences for you, and your best step is to make the right choice the first time. You need to know how to choose the right server for your business. Servers transformed the capabilities of small and large businesses and the following considerations for picking the right one should be critical to enhancing that capability.

Five questions to ask

Ask yourself whether you are buying the server to use for file sharing, or whether it will be for email services. You can also ask whether the workforce you have needs to connect to the server remotely. Another question is whether the server will serve as a data backup tool and the space that you will have available to accommodate the server on your premises. These questions put you on the front seat in the decision making process allowing you to find the most appropriate server resource.

Consider business platforms and a need for continuity

When you move to the server, you will affect the way people work at your business. You will likely start with a mini server so that the background services are the first to shift to the server while users continue relying on their primary workstations for everyday work. Thus, your choice will be depending on the number of users and the type of background activity you have.

Build server resources based on primary needs

business serverThe best way to reduce the overall cost of servers is to identify primary needs and select the server resources aligning to these needs. For instance, when the completion of office functions is the most primary need for the server, then the business could pay for a cloud-based software solution that can sit at the server to allow different people to access and utilize it simultaneously. The combination of cloud computing and a server is a hybrid solution that will serve most of the needs of SMEs.

Available space for servers

The rent you pay per square foot will affect the space you can spare in your business premises for hosting servers, and this will affect the demand for servers at work. Cutting storage costs is a priority, and you can do that by going for the latest technology in servers, which tends to give you a small form factor server with greater capabilities than the competition.

Cloud servers also offer similar solutions to self-hosted servers and can help reduce the need for space. However, the business has to critically review its needs to avoid spending money on extra cloud server space while utilizing only a few processes and capacities. Kowing the right server type and the server capacity for the business are two important steps to picking the correct solution. Always go through the considerations put on this article for the best server selection results.…